Mind mapping is another one of the great productivity techniques and time management tools out there. When an app allows you to do that, it helps you to figure out what you want to do and where you want to go in life.
Best Time Management Apps
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Using a time management app is one of the easiest ways to get more of something we wish we all had: productivity. From to-do lists and calendar reminders to shopping lists and meetings, it is easy to get overwhelmed with the number of places we keep reminders and tasks. Thanks to time management apps, you can easily keep track of everything in one place, not only helping you reach goals faster, but also saving you time in the long run.
While time management apps aren’t new, some of the technology and accessibility are, giving new meaning to the phrase, “There’s an app for that.” Whether you are a manager hoping to assign employees tasks or a mom who manages the calendar for the entire family, there is a time management app out there with functionality built with you in mind.
Here we rounded up the best time management apps available, all with the goal of making you more productive, so that you spend less time planning and more time doing (especially if that means more time for yourself!).
Best Time Management Apps of 2022
Best Overall : Todoist
Todoist is highly-rated for a reason: It is one of the most comprehensive time management apps available. Because the app was first developed in 2007, there is a wide range of features that have been built out over time, keeping its user base in mind.
Whether you are looking to set personal goals or launch a new business offering, Todoist has features for both personal and professional use. Create and track tasks (and subtasks), easily delegate duties to others, and see everything on your plate all at a quick glance, making prioritizing—and communicating—even easier.
Todoist is available on basically every device out there, from iOS to Android, macOS, Windows, and more, meaning you can seamlessly transition between your phone and computer and have confidence everything is up to date.
Best for Work Schedule : Toggl Track
At its core, Toggl Track is time tracking software, but thanks to other features (and integrations with other Toggl products), it serves as so much more. Of course, it has the functionality to track your time on tasks and run reports to see what you spend the most time on to help you become more efficient.
Additionally, you can plan out chunks of your day thanks to its calendar functionality—meaning you won’t overbook yourself—and you can even run reports for easy invoicing at the end of each month. Larger teams can use the service to see what everyone is working on (as well as how much time they are estimated to have left), so you don’t need to nag your coworkers for projects you’re waiting on.
There are multiple pricing tiers ranging from free (for five users) to $18 per user for larger teams, and thanks to the integrations with Gmail, Asana, and more, Toggl can easily be added to your current tools. Users love how seamlessly it syncs across devices, working with iOs, Android, macOS, and Windows, with plug-ins on both Google Chrome and Firefox.
Best for Personal Life : TimeTree
TimeTree notes its goal in creating its time management app was to take every single calendar you use—wall, work, and social—and put all of that information in one place. It did just that, and now you can easily share calendars with your spouse, siblings, coworkers, and more, so you’ll never miss out on an important event again.
More than just a calendar, the added functionality of memos replaces the traditional pen-and-paper to-do list, so you have a dedicated place for managing your busy life. Users note this is especially great for blended families, managing schedules for their children with easy-to-see reminders, eliminating the need for any back-and-forth about schedules.
This free app works on iOS, Android, and desktop, meaning no matter if you’re on the run or at your desk, you can add events and see what is coming up in your day. Because it’s free, it is easy to get everyone on board using the app, so everything can be kept in one place.
Best for Multiple People : Trello
Why We Chose It: No matter how you prefer to track projects and time, Trello allows you to easily see who is doing what at a quick glance, so you’ll never drop the ball on an important project.
If you’re looking for a way to easily manage projects and tasks at a glance, Trello is it—especially if you have coworkers. Trello was made with collaboration in mind, meaning projects and tasks are meant to be viewed and assigned across teams.
Visually, Trello is appealing, with color-coding, taskbars, and avatars showing who is working on what, so everyone can be on the same page without having to do a deep dive into each stage of a project (though you can do that, too).
The free version has a huge list of features, including unlimited storage, though for roughly $10 per user per month (billed annually), or about $13 per user per month (billed monthly). And additional dashboards and calendar views are available.
Best Additional Resources : Calendar
Remember The Milk – Keep on Top of All Your Tasks
If you’re struggling to manage everything you have to do, and you work with many different devices, then this is the app for you. It’s one of those great free time management tools that can connect with your mobile, computer, Gmail, Outlook, and more to streamline tasks. No longer do you have to remember which list is kept on what device. It’s a solid time management software.
Beyond syncing everything to one list, this app will help you to manage your tasks easily and reminds you of them. These time management techniques are useful for those with multiple devices. What’s also nice about the app is you can share tasks and lists with others, making it a great tool for teams as well.
Workflow — an app to automate your workflows
Workflow is another app that aims to automate your workflows by grouping all your apps so that you can manage them from one place. However, the difference between this app and Shift is that Workflow allows you to select specific actions, i.e. workflows, from each app and then activate the said actions with a couple of clicks.
For added bonus, the app also allows you to integrate with IFTTT, allowing you to trigger hundreds of IFTTT recipes with Workflow, from posting links to Reddit and news to LinkedIn to setting nest temperature and turning your TV on and off remotely.
Time management apps
Timely is an automatic, intelligent, easy-to-use app designed to effectively manage time, teams and projects. Timely tracks time automatically and drafts timesheets for your employees. It offers various dashboards, reports, and notifications so that teams don’t have to torture themselves with daily admin tasks.
40 Best Time Management Apps in 2022
We are all witnesses of the digital era and the benefits it has brought us. Some of such benefits include various apps that help you organize your time, manage projects and improve productivity. Such apps are time management apps which are an absolute must for the modern and fast lifestyle.
According to the latest statistics, an average person spends 145 minutes or 2 hours and 15 minutes every day. That’s more than 5 years of our lives spent on scrolling through social media. Admit it, we’ve all been there. Scrolling through social media is very much addicting and we are highly aware of it. But we have a hard time cutting off that bad habit.
By using one of the best time management habits, you will gradually stop wasting your time and will start managing your time more wisely. Time is, by no means, the most powerful resource we have, so it is of great importance to invest in activities that actually matter.
Benefits of a good time management app
You can certainly be productive without using a special time management app, and many business owners start out with nothing more than guesstimates. But as you grow and hire employees, you’ll run into a few rough patches without a time tracking app.
A specialized time management software helps you track work from afar and improves overall communication between you and employees. Here are some key ways it helps you do to run a profitable online business:
- Measure time and productivity. With features like time tracking, built-in automations, detailed reporting, and more, you can gain insight into how your team works and eliminate time wasters. It also helps you fix bottlenecks, so teams can be more productive.
- Collaborate better together. Time management tools help you prioritize tasks and work smarter. Features like Kanban-style workflows make it easy to coordinate tasks and teams. Everyone knows what tasks are in progress, what’s finished, and what needs to be done next.
- Better project cost estimates. Time tracking helps you understand how much an actual project costs. You can see everyone’s billable hours that went into a project and find areas of improvement. This also helps you create better estimates for future projects and save money.
- Understand capacity. Your teams are likely working on a few different projects at once. As you grow, you’ll need to better understand capacity and how long it takes to complete certain tasks. It shows you who is overworking and where managers can balance team effort for future work.
Best time management apps
To help you find the right tool, we’ve put together a list of the 14 top time management tools and software. Since there are many different ways and approaches to take when managing time, we include a variety of tools. They range from standalone time trackers to all-in-one productivity solutions.
Clockify is a time tracking software used by over two million people. It’s a popular time tracker and timesheet app that lets you track work hours across projects. Clockify is available for an unlimited number of users, completely free. It works in your browser, but you can also install it on your phone or computer for convenience.
Everyone uses Clockify: small businesses, freelancers, creators, NGOs, and Fortune 500 companies. If you want extra features like expenses, notifications, or schedule reports, you can upgrade to Pro for only $7.99 per user, per month, billed annually.
Evernote helps you organize everything from personal moments to projects in one place. It’s search function lets you surface all this information through word recognition in handwriting, images, or attachments. You can access it on your computer, tablet, or phone, even if you’re offline.
Productivity fanatics love Asana. It’s one of the best collaboration tools to help businesses manage different tasks. There’s a bit of a learning curve, but it’s worth the investment once you get the hang of it. It doesn’t offer budgeting or expense tracking tools, but it’s excellent for managing tasks, workflows, and various projects.
It’s really easy to create tasks and subtasks for projects, as well as assign them with due dates and visually see the entire workflow. Asana also has a strong, active community that can problem solve or explain ways to use the software.
Once you sign up for a paid plan, you get access to a dashboard that helps you gain clarity into how you spend time. All sessions are automatically recorded so you can review your output and analyze your productivity.
Dropbox is a simple, dependable file storage service with advanced collaboration features. It’s more expensive than similar offerings like Google Drive, but it has many integrations to work with your existing tool set. All files are stored in the cloud.
Dropbox also offers synced desktop folders so you can access files anywhere. The company is always adding new services like digital signatures and integrations to help you work better. The free version provides two gigabytes of storage space. If you need more, you can purchase a paid plan and get up to two terabytes of space.
If you run an online business, chances are you use dozens of different tools and services. All of them have different login credentials. It’s impossible to remember every password, and it’s considered risky to have the same password for every service.
LastPass solves this problem. Gone are the days of managing passwords manually. LastPass gives you a secure way to create, manage, and store your passwords so you never have to hit “Forgot password?” again. With the LastPass browser extension, you’ll automatically fill passwords when they are saved to your vault.
Toggl is an app you can use to track time spent on tasks, as well as to manually add entries. Keep your entries organized by team, client, project, or tag. Add notes to the description so you can recall what you were doing at a later date.
If you’re managing a team, you can invite them to your project and keep everyone’s time in one place. Detailed reports will show you where you’re spending the most time. Paid users also get detailed insights from Toggl about how to better optimize their time based on their log.
File Sharing App
It may seem strange to include cloud storage apps in an article about effective time management tools, but it’s perfectly relevant. Can you imagine how much time your remote workers would waste if they didn’t have a cohesive go-to app for file sharing?
Dropbox allows team members to readily access information present in team folders along with providing a facility to leave comments. Any edits made will be automatically synced so that each member has the latest version of the document.
Dropbox allows you to easily share documents externally – even if the recipients aren’t Dropbox users. In addition to this, all Dropbox documents automatically sync across all your devices – providing you with ready access at all times.
19. Google Drive
Do you want to drink more water, establish a new exercise routine, or form other habits? One of the apps that can help you is HabitMinder, a habit tracking and motivation app that will help you form healthy habits and keep you accountable using tools like mini apps and sessions screens. You can create your own habits to track or choose from more than 50 predefined habits, like stretching or healthy eating, to get you started.
The best time management apps for working smarter
We all want to work smarter, not harder – but in a world with so many distractions, staying focused can be ridiculously difficult. Luckily, there are plenty of time management apps designed to make things easier for you, whether you’re a procrastinator, get easily derailed by small requests, or just want to protect space for your most important in your schedule. Below, we’ve outlined seven of the best time management apps out there – from organizers and automatic trackers, to AI-powered assistants highlighting the behaviors that drain your time.
Timely – for keeping all your time accountable
It’s hard to work smarter if you’re not actually sure where your time is going—that’s why Timely is such an invaluable time management app. Completely removing fiddly manual timers and note taking, Timely automatically records everything you work each day in the background for you. Its real-time reports and dashboards help you analyze how you distribute your time—from the time you spend on specific pieces of work, to the clients and apps that demand the majority of your focus. You can also use its intuitive calendar interface to time block your schedule, then compare how you actually perform against your plan. As with most things, knowledge is power, and Timely gives you the insight to make smart changes to how you structure your time.
DeskTime is a time tracking and productivity software that combines project management and project analysis and is great for freelancers and even larger teams who want to monitor projects in one place.
DeskTime is one of the best time management apps as it’s 100% automatic, meaning that it starts tracking your time as you start working and identifies productive vs. unproductive URLs and apps you’ve been using. It even has its own built-in Pomodoro timer to remind you when to take breaks!
Why you’ll like it: DeskTime helps you track time, but more importantly – it automatically calculates how effective and productive you’ve been throughout the day. By identifying inefficient habits, the app has been known to increase productivity by 30%. DeskTime’s handy reports show time management statistics and productivity results for yourself or the whole team – who was the most productive, who was often late, who worked overtime etc.
In other words: DeskTime is one of the best choices you can make to introduce productivity and efficiency in your work life. It’s one of the best all-in-one time managing apps out there with power features for time management, productivity tracking, shift and absence scheduling, accounting, and more.
Trello is a project management app that works by creating cards for each task or project that needs to be completed – like a digital bulletin board where you organize projects in a fun and game-like way. With this software for time management you can easily browse through tasks with your teammates and organize the tasks in boards and lists by themes such as “To Do”, “Completed”, “In Progress”, etc. Add comments, pictures, do-dates, and other attachments to customize Trello for you or your team.
In other words: Trello is a collaboration tool that organizes your projects into boards. In one glance, Trello tells you what’s being worked on, who’s working on what, and where something is in a process.
Choose playlists based on what you do (entrepreneur vs. student) or the type of learner and worker you are (creative vs. logical). According to the company, there’s a specific type of music for each individual that will put them into their “flow state.” By entering a bit of information about yourself, [email protected] will play music optimized for you. Then hit play and get to work!
[email protected] is currently available for Android and Mac, and the iOS app will be released soon. You can sign up for an individual account at $8.33/month if you pay for the whole year, or $9.95/month if billed monthly. There are also team accounts available.
Why [email protected]?